Personal Data Policy
Transparency is among the Balkans & Black Sea Forum (herein after BBSF) priorities. Balkans & Black Sea Forum herewith wishes to clearly explain on how it collects and processes your personal data about protecting your privacy upon using BBSF products, services and website(s).
BBSF is to the ownership and jurisdiction of Geo Routes Institute based in Athens-Greece (8 Vasileos Irakliou str. 10682) which only collects, uses, and processes your personal information in accordance with actual data protection legislation. This includes but not limited to, EU Regulation 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) and applicable national data protection legislation.
Your personal data are usually obtained directly from you. In this case, you provide your personal data on a voluntary basis. Specific cases of non-disclosure of personal data may affect the ability of BBSF to properly provide services, or properly perform contractual obligations. BBSF acts on behalf of its subscribers and other clients in the capacity of a data controller.
A) FOR WHAT PURPOSES ARE PERSONAL DATA PROCESSED?
BBSF processes your personal data as needed for the following purposes:
- Provision of services, including the delivery of digital content (legal basis: processing all necessary for contractual performance or for the implementation of measures taken before a contract is concluded);
- Processing payments, including maintenance of payments, together with payment processors (legal basis: processing necessary for contractual performance);
- Marketing activities, including the delivery of personalized content, targeting of advertising or the sending of newsletters (legal basis: legitimate interest);
- Determination and enforcement of BBSF ‘s legal claims (legal basis: legitimate interest);
- Compliance with legislation: If necessary, ABF will ask you for permission to process your personal data.
B) WHAT CATEGORIES OF PERSONAL DATA DO WE PROCESS?
Using the services provided by BBSF may require the following data:
- Name, surname, job title, company and industry;
- Address, telephone number, mobile number and email;
- Payment details (payment card information);
- Your preferences and opinions on products and services;
- Your browsing activity on our websites.
C) WHEN DO WE COLLECT DATA?
All data that we receive is obtained directly or indirectly from you when you choose to use our services. This includes the following situations:
- When you subscribe to our newsletter;
- When you pay for or use our services;
- When you register to our events;
- When you browse our website;
- When you share content from our website;
- When you interact with us via social media platforms.
D) WHO DO WE SHARE PERSONAL DATA WITH
In order to provide you with the services you request, your personal data may be provided to:
- Selected employees of BBSF;
- Service providers: those ensuring provision of the services provided by BBSF, in particular software services providers, marketing providers, customer service providers, and distributors of marketing and other materials such as newsletters, including employees of such entities;
- Tax advisors, professional advisors (e.g. auditors, lawyers), including employees of such entities;
- Entities providing payment services;
- Social media providers – using the services of BBSF together with a social network may require BBSF to share your personal data with social media providers.
E) INFORMATION WE DO NOT TRACK
We do not track or collect any sensitive information about you. This includes race, religion, ethnicity and political opinion.
F) HOW LONG ARE YOUR DATA RETAINED?
We keep your data for the period of time necessary to fulfil the purposes of processing as defined above; however, this data will be erased, when you stop interacting with BBSF (i.e. after delivery of a particular service, unless BBSF has a legitimate interest in keeping the personal data longer (for example to protecting BBSF’s legal claims). This would be the case if BBSF had a legal obligation to keep your data for a longer period of time (eg. applicable accounting rules), or in cases where applicable law obliges us to keep such records for a longer period.
G) ARE YOUR PERSONAL DATA SECURED?
We store electronic and in some cases physical copies of your personal data. In accordance with best practices, we maintain security safeguards that protect your data. We strictly limit who is allowed to access the information and we keep this number to a minimum. In addition, we maintain physical and cyber safeguards, server protection devices and software to minimize possible loss, misuse, or alteration of your data.
Your personal data may be stored and processed in countries where BBSF carries out business or where its service providers are located. These countries may apply different privacy rules than the European Union, or the European Economic Area (EEA). In this case(s) BBSF puts in place appropriate contractual and other measures to protect your personal data when personal data are transferred to related parties or third parties located in other countries.
In the case of cross-border transmission of data from the EEA to countries where the European Commission recognizes an insufficient level of protection of personal data, the controller ensures that those data recipients are bound by EU standard contractual clauses to protect your personal data.
H) WHAT ARE YOUR RIGHTS?
With regards to regarding your data, you have the following rights:
- To request access in order to correct or delete your personal data, as well as to restrict its processing; however, your right to delete or restrict processing is applicable only if BBSF is not required to process it on another legal basis (i.e. compliance with a legal obligation);
- To object to the processing of your personal data processed with a legitimate interest, as well as against processing for marketing purposes.
If you wish to exercise your rights above or have any questions regarding the processing of your personal data, please contact us by email at firstname.lastname@example.org using as subject “inquiry for personal data protection”.
The information that BBSF is required to provide to you regarding the processing of your personal data may change over time or become outdated. For this reason, BBSF reserves the right to modify and change these conditions at any time. These changes will be reflected in this statement, so you should check here regularly.
Balkans & Black Sea Forum
c/o Geo Routes Institute
Athens, April 1, 2023
Above Personal Data Policy applies to all kinds of the Balkans & Black Sea Forum (hereinafter BBSF) formats, inclusive of in person, hybrid, or virtual participation.