Image, Video, Sound Data Policy

Any participant, including speakers, delegates, subcontractors and staff, in order to gain access to theExecutive Roundtable” (here-after event), accept, agree and consent to the following terms and conditions:

  1. The Balkans & Black Sea Forum (BBSF) is owned by the nonprofit organization “Geo Routes Institute” (hereafter referred to as The Organizer) and lies under the latter’s jurisdiction.
  2. Participants acknowledge, agree and consent that during the event, The Organizer will allow photo coverage as well as video & audio recordings of presentations, for documentation purposes.
  3. Participants grant to The Organizer the right to freely use the aforementioned documentation through its affiliated websites, including – but not limited to – the,,, and through social media channels connected to these websites, as well as to all media and communication partners, bodies, institutions or anyone else related with the BBSF.
  4. The Organizer is committed to handling the aforementioned content and data in a professional manner and solely in the context of the BBSF aims. Any disagreement must be submitted – prior to registration – in written form to the following e-mail:
  5. BBSF speakers and sponsors are solely responsible for the material presented at the event, including the right for presenting such material publicly. The Organizer carries no responsibility for copyrighted or otherwise protected material presented by any person during the event without the consent of the creator or rights-holder.
  6. The Organizer may prohibit taking photos and/or making audio and video recordings by participants who have not received accreditation for such purpose. Only photographers/cameramen holding official accreditation are allowed to operate within the venue of the event and during the latter’s entire duration. Copy of any photographic material and/or audio and video recording created by a rightfully accredited person shall be supplied to The Organizer.
  7. Unless Participants expressly and in advance deny their consent, The Organizer and his partners may photograph and/or record free of charge the voice and image of Participants, the stands or specific items displayed on them, and may distribute photos and/or recordings to third parties and to communicate them to the public, in the whole world, which may be presented (in particular in the form of live or delayed broadcasting), reproduced without limit as to the number of reproductions and published, in the whole world, in any format, using any method or process known or unknown at this time, in whole or in part, on all tangible or intangible media known or unknown at this time, including, in particular, the internet (the websites of The Organizer and its partners and social networks), and on any other promotional or marketing tool it may use for information or promotional purposes.

In case of disagreement with the above terms, interested parties are kindly requested to refrain from registering to the event.

For any questions or concerns on the Digital Policy of the BBSF, please revert to:

The above policy applies to all kinds of participation to BBSF events (in-person, hybrid or virtual)